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Purchasing: Credit Card Policy
All credit cardholders are required to reconcile all transactions that post to the department account through the 15th of every month.
A transaction is reconciled when the cardholder has the following information:
- Project Grant Number
- Name of Buyer
- Copy of invoice or receipt
- Purchase Description/Reason
- If this is an internet purchase, a printout of the transaction containing all pertinent details
- Dollar amount of transaction matches receipt or invoice
Note: Anyone using a credit card that is not their own must immediately:
- Notify the cardholder of the purchase as soon as the purchase is made
- Provide the invoice/receipt to the cardholder, along with the details as described above
In the event that this policy is not followed, the privilege to use a department credit card will be suspended.
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